Appendix A: Rose Library Copyright Workflow Task Force Charter
Please navigate to our shared Google Drive folder for a downloadable, editable version of this document. Important note: Some browsers struggle to open hyperlinks in the embedded version of this book on OER Commons. If you have this issue, please access the original publication on Pressbooks at https://opentext.ku.edu/findingbalance/
Rose Library Copyright Workflow Task Force
Objective
To revise the workflow around copyright review and risk assessment in the Rose Library including developing guidelines for assessing potential risk, recommendations for how to proceed based on various risk factors, developing new workflows to incorporate risk review into archival processing workflows, and drafting of templates and boilerplate language to document and standardize this work. We aim to move away from performing copyright analysis at the individual object level and are looking to identify and implement a risk analysis framework and workflows to perform rights analysis at scale. This group hopes to draft high level guidelines that will be useful and applicable for all Emory Libraries, but we are focused on developing workflow recommendations for Rose Library.
Sponsors
Jennifer Gunter King and Lisa Macklin
Scope and Activities
|
In Scope |
Out of Scope |
|
Develop forms and documents used to secure permissions or licenses from rights holders |
Take down notice |
|
Develop list of common categories of archival materials |
Developing specific workflows for non-Rose libraries |
|
Provide guidance on assessing rights and risk factors for these categories |
Making library-wide policy decisions |
|
Develop workflows for performing rights assessments and risk analysis in the Rose Library |
Providing legal advice |
|
Drafting forms, templates, guidelines, and documentation to support this work |
|
|
Training plans and recommendations for Rose staff |
|
Deliverables
- Templates for documents used to secure permissions from rights holders, including deeds, deed amendments, and permissions agreements
- Process and workflow for conducting rights assessments of archival and manuscript collections
- Fair use guidelines based on rights assessment and risk analysis
- Guidelines and templates for documenting rights work
- Recommendations for staff training
Meeting Schedule
Group members meet as needed to develop the deliverables listed above.
January- April the group’s focus will be on developing a more in-depth knowledge of US copyright law.
May- December we will work on developing the deliverables listed above.
Membership and Roles
Representation
The group is comprised of Jody Bailey, Carrie Hintz, Melanie Kowalski, and Sarah Quigley.
The co-chairs of the group are Carrie Hintz & Melanie Kowalski.
Group Member Responsibilities
Group members attend meetings and contribute to deliverables.
Group Structure
Reports Into
Jennifer Gunter King and Lisa Macklin. Final sign-off on new processes and workflows will be with Yolanda Cooper.
